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University Council -- Scope of Responsibility
The purpose of the University Council is to support university leadership and stakeholders in shared governance processes which are engaging, ongoing, integrated, and involve institution-wide research-based planning and evaluation processes that 1) incorporate a systematic review of institutional mission, goals, and outcomes; 2) result in continuing improvement of institutional quality; and 3) demonstrate that ETSU is effectively accomplishing its mission.
CHARGE of the COUNCIL:
The University Council will serve as an advisory body to the President. Toward that end, the Council will approve and make recommendations, on proposals brought before the body, to the President. The Council is charged to:
- Review, recommend and/or approve university-wide policy, proposals to pursue new strategic agendas that include creating new entities, pursuing new initiatives, approving new commitments to programs that require significant investments of university funds
- Ensure that consideration of major new goals is accompanied by purposeful critique, through assessment and consideration of impact, coordination with the budget process, and an implementation plan that provides for appropriate monitoring and reasonable evaluation of ongoing success.
- Communicate information to and from constituency groups regarding matters that appear before the Council such as new/ongoing university projects, changes to university policies, etc.
- Review the university’s vision, mission, values, and strategic goals annually, overseeing development of tracking and report accountability protocols for key performance indicators and other strategic planning outcomes.
- Submit to the President any recommended revisions to the strategic plan and assure consideration of the university’s mission in all planning activities on campus.
- Review and make recommendations regarding the annual evaluation and assessment of the university’s institutional effectiveness, planning, and budgeting processes.
- Monitor the university’s compliance with SACSCOC requirements and the implementation as assessment of the Quality Enhancement Plan.
- Scan the environment for social, economic, educational, and political developments with implications for the university, explore appropriate responses to these developments, assure that institutional processes take into appropriate account environmental factors, and report on these matters at least annually to the president.
STANDING RULES of ORDER for the COUNCIL:
- The University Council shall meet on the 2nd Monday of each month.
- Meeting order will follow a standard agenda.
- Agenda items will be received in the President’s Office no later than 2 weeks prior to the meeting.
- The agenda and supporting documentation will be distributed to the membership no later than one week prior to the scheduled meeting.
- Special meetings of the Council may be called for unfinished and/or pressing business matters.
- Sub-Councils of the University Council will be convened to consider: 1) budget and finance issues; 2) strategic planning; 3) evaluation and assessment; 4) legislative/governmental issues; and 5) ad-hoc bodies as needed.
- The University President serves as the Chair of the University Council.
- A Vice Chair, who will preside at all meetings of the Council, will be elected annually from the membership.
- New terms of appointment will start in July at the beginning of each fiscal year.
- Parliamentary Procedure according to Robert’s Rules of Order will be used.
- A “Period for Public Comment” will be enforced for all policy items prior to a vote by the Council.
LAST UPDATED: 12 June 2017