Quality and Effectiveness Sub-Council

University Council

  • Rationale

    The Quality and Effectiveness Sub-Council provides ETSU faculty, staff, and administration the information, framework, and tools needed to support an ongoing and sustainable process of continual self-evaluation and improvement in pursuit of excellence. This sub-council exists to:

    • approve, revise, or develop processes and systems that ensure efficient and effective quality assurance practices;
    • oversee academic and administrative unit participation of in conducting ongoing self-assessment in an effort to improve student learning, university services, and operations; and
    • provide necessary training and feedback to units as pertaining to quality and effectiveness activities.
  • Charge
    • Define and implement university policies and procedures related to quality and effectiveness
    • Develop a format for reviewing unit plans and reports
    • Review unit effectiveness plans and reports on a regular schedule, advising units on best practices throughout the review
    • Communicate the status of unit plans and reports to University Council
    • Develop a format and provide an annual report to the ETSU President and the ETSU Board of Trustees documenting strengths and weaknesses of the university's overall efforts
    • Advise the Office of Planning and Decision Support regarding the development and improvement of related processes and data management systems
  • Membership Structure

    Click here for current membership.

    Membership reflects the institution-wide scope of initiatives. This sub-council consists of faculty (see table below), plus administrative representatives (one each) from Academic Affairs, Health Affairs, Student Affairs, Business & Finance, Administration, and University Libraries, as well as a student representative. Members are selected according to the procedures of each unit and appointed by the appropriate Vice President, with preference given to individuals with quality assurance and/or accreditation experience or expertise as defined by the nominating body.The Quality and Effectiveness Sub-Council may invite representatives to consult with the committee when necessary. The Quality and Effectiveness Sub-Council will be chaired by the Director of Institutional Effectiveness and Accreditation Liaison. Members will serve renewable three-year terms.

    Nominating Body Number of 

    Nominating Body

    Number of Faculty Reps

    Academic Affairs

    3

    Health Affairs

    2

    Faculty Senate

    1

    Council of Chairs

    1

    Undergraduate Curriculum Committee

    1

    Graduate Curriculum Committee

    1

    General Education Advisory Council

    1

     

  • Responsibilites

    The Members of the Quality and Effectiveness Sub-Council are responsible for:

    • representing their constituents on the committee
    • attending all meetings
    • reviewing assigned reports and plans
    • offering guidance and support to units on related matters
    • voting on agenda items as necessary
    • reporting on and promoting quality and effectiveness matters to their constituents

    In the review of effectiveness reports, members will be assigned to review documents as needed, independent of home college or unit.

    The Chair of the Quality and Effectiveness Sub-Council:

    • calls and presides over meetings and notifies academic and administrative units of related responsibilities
    • will notify Deans and Vice Presidents of the status of the submission of effectiveness plans and results of the respective college or division, with copies sent to Quality and Effectiveness Sub-Council representatives, during the spring semester of each year
    • will send a memorandum to units and academic programs that are not in compliance with requirements at least 30 days prior to the annual report (early to mid-June); copies of this memorandum will be sent to supervisors and Quality and Effectiveness Sub-Council representatives
    • will send a final update on the status for the programs or units that fail to complete related tasks to the appropriate Deans or Vice Presidents at the end of the summer semester
    • will convene ad hoc groups as needed to discuss special issues and to bring those issues to the full Quality and Effectiveness Sub-Council
    • will prepare the Quality and Effectiveness Annual Report for presentation to the University Council, ETSU President, and the ETSU Board of Trustees, on behalf of the Quality and Effectiveness Sub-Council
  • Meetings
    The Quality and Effectiveness Sub-Council will meet each fall to determine a tentative meeting schedule for that academic year, with more frequent meetings typically being held during times of greater need (such as the period of review of divisional reports or in preparation for SACSCOC reviews). The Quality and Effectiveness Sub-Council sets the final due date for presentation of divisional results and plans reviews to the Quality and Effectiveness Sub-Council . Additional meetings may be called by the Chair when necessary.
  • Resources