Cancellations

2025-2026 Housing and/or Dining Plan Agreements are for Fall 2025 and Spring 2026 semesters; Spring 2026 and Summer 2026 Agreements are for one semester only. By signing the Agreement(s), the student has agreed to live in University housing and/or participate in the Dining Plan and to pay the applicable monies for the entire term of the Agreement. Please review the below information carefully, regarding cancellation of agreement(s). 

Cancelling Prior to June 1, 2025

Students needing to cancel their housing and/or dining plan agreement prior to the June 1st deadline can simply email housing@etsu.edu or  assignments@etsu.edu to notify our office.

June 1st - Last day to cancel confirmed agreement(s) for the upcoming academic year.

Requesting to Cancel After June 1, 2025

Students wishing to cancel their housing and/or dining plan agreements after the June 1st deadline must complete the Request to Cancel Agreements Form. Please select an option below, carefully review the provided information, and click the button at the bottom to complete the Request to Cancel Form.

• Not Enrolled

  Students should complete the Requst to Cancel Agreements form, indicating they will not be enrolled and giving a reason. Students Graduating, Withdrawing, Transferring, or Not Enrolled will be verified with the Registrar's Office.

  Withdrawals will be subject to the University's regular 75%/25%/0% refund deadlines and policies for tuition and fees.

    Complete Request to Cancel Form  

• Remaining Enrolled

  Housing and/or Dining Agreements are legally binding documents that you confirmed in agreement with their full terms and conditions. If remaining enrolled at ETSU for the term(s) in question, you are requesting an exception from the agreement. This is referred to as an Appeal.

  Students should complete the Request to Cancel Agreements form. As selections are made indicating the student will be remaining enrolled, the form will prompt for further information and documentation.

  Appeal Documentation

  • All Appeals must include (at least) three attachments: a typed and signed statement of circumstance from the student, a typed and signed support statement from a parent or other concerned party, and documentation that supports their situation which is causing the need to appeal.
    • Appeals submitted without at least these three attachments will be automatically denied.
  • Documentation alone does not guarantee being released, but it may strengthen your case. It is your responsibility to provide documentation that supports or verifies your reason for requesting an exception.
  • The Associate Director looks for substantive changes in your circumstances since signing the Agreement or the last date to cancel the Agreement: June 1, 2025.

   

  Appeals Submitted	Can Expect to Receive Outcome On
  June 1st to June 23rd	Thursday, June 26, 2025
  June 24th to July 7th	Thursday, July 10, 2025
  July 8th to July 21st	Thursday, July 24, 2025
  July 22nd to July 28th	Thursday, July 31, 2025
  July 29th to August 4th	Thursday, August 7, 2025
  August 5th to August 11th	Thursday, August 14, 2025
  August 12th to September 1st	Thursday, September 4, 2025
  September 2nd to September 14th	Thursday, September 18, 2025

  Please be advised the appeals process will follow the above schedule for outcomes. An email will be sent to your ETSU email account with the Associate Director’s decision. One further level of appeal can be made to the Director of Housing and Residence Life.

  Appeals will only be accepted until September 14, 2025 for the fall semester, and February 8, 2026 for the spring semester.

    Complete Request to Cancel Form  

Requests to Cancel are considered on a case by case basis by the Associate Director of Housing & Residence Life, in consultation with appropriate campus partners.

The costs associated with attending ETSU can include both direct and indirect costs. Please review ETSU's Cost of Attendance for more details.