Facility Reservations

Reservable Spaces

• Basketball Courts

  Court 1, Court 2, Court 3, Court 4 *enclosed court with multi-surface court (2 courts is the maximum a group can reserve), racquetball courts 1 & 2.

• Studios

  Main Aerobics Studio, Cylce Studio, Yoga Studio, & Martial Arts Studio (yoga and martial arts studios are "shoe-free" zones)

• Aquatics

  Pool, Individual Lane Rentals

• Indoor Climbing

  Minimum age is 12, equipment & staff permitting

• Meeting Spaces

  Conference Room, Multipurpose Room, Lobby

• Fields

  Campus Rec Field Complex (Field 1 - synthetic turf, Field 2 - natural grass), Front Yard, Side Yard, Overhang (does not include field lights fee)

• Outdoor Spaces

  Courtyard, Disc Golf, Tennis Courts

Facility Reservation Policies

General Overview

Facility requests and space reservations can only be made by ETSU affiliated organizations for ETSU related events. Student groups/organizations must be registered with the SORC (www.etsu.edu/sorc). Individuals can only make reservations for a birthday party package. If there are 6 or more people using a recreation space for an activity, excluding open/informal recreation where “pick-up” games occur, this is considered a group that must have an approved reservation to use the space. A valid ETSU I.D is required for admission into CPA and for use of Campus Recreation facilities. For events open to non-ETSU individuals, a guest list must be provided to the reservationist at least 48 hours prior to the start of the event. Facility space requests must be made during normal CPA operating hours, visit www.etsu.edu/rec to view the current hours; after hours requests depend on staffing availability & are subject to staffing fees. Revenue generating events will be assessed for a reservation fee. The event sponsor will receive an email from the Campus Recreation reservationist within 3 business days of receiving the request. Request for facilities can be submitted up to 6 months in advance. However, Campus Recreation reserves the right to hold requests until Campus Recreation programs have scheduled spaces. Campus Recreation reserves the right to refuse any facility request for any reason.

Form Submission

Request for Facilities form must be turned in at least 2 weeks (14 days) prior to event, requests submitted less than 14 days prior to the event will be denied. Once your reservation has been confirmed, you cannot make last minute changes. If you need to make a change, then you must contact your reservationist within 7 days prior to event.

Reservation Cancellations

Reservations must be cancelled in writing via email to the reservationist at least 10 days prior to the reservation. Groups that do not comply with this policy may lose space privileges in the future and may be assessed for a $50 late cancellation fee.

Setup and Equipment

Various services and equipment may be available to groups on a first come, first served basis. Discuss your needs with the Campus Recreation reservationist. Chairs and Tables may only be requested for the Multipurpose Room, Lobby, Basketball Courts and Court Yard. Up to 20 tables and 80 chairs can be provided by Campus Recreation, when available; if event requires more, speak with the reservationist. All requests for use of Campus Recreation facilities and equipment must be submitted on this form.

Cleaning

All trash, food, and messes must be properly cleaned up, by the event holders, by the conclusion of the approved reservation time. Any groups who do not comply may be assessed for additional clean up fees and may lose space privileges in the future.

Damages

Tape, paint and/or glitter are not permitted on any surface, including but not limited to, floors, walls and windows. Any damages incurred while using the Campus Recreation Departments facilities will result in a fine, replacement or cost of damaged items/repairs and possible suspension from using CPA facilities in the future.

Additional Fees/Staffing

For field reservations that need lines painted prior authorization is required; for an additional fee Campus Recreation staff will line fields. Campus Recreation reserves the right to determine the number of staffing needed for an event. Staff Rate: $10/hour per staff needed.
 

Advertisement

Please do not advertise or promote any events until this request has received written approval. This form is a REQUEST. It does not guarantee that the facility or any services will be available or approved.

Catering

All groups must follow University Food Services Catering Policies when serving food/drinks: Food Services Catering Policy. Sodexo is the exclusive supplier for all catering services over $300 for ETSU events in the D. P. Culp Center. University departments and affiliated organizations holding catered campus events outside of the D. P. Culp University Center are free to seek catering services from any licensed food service provider or restaurant.

Payment

Facility reservation invoices must be paid within 30 days of event date. Checks can be made payable to ETSU Campus Recreation. 

Acknowledgement

By sigining the Campus Recreation Facility Request Form, the event sponsoring acknowledges the following:

"As the event sponsor I am aware that I am responsible for the event and the participants attending. I acknowledge that the participants and myself will abide by all CPA policies and procedures and understand that groups that do not comply with this policy may lose space privileges in the future. I am aware that I must be present during the entire event, including set-up and clean-up, and I acknowledge that I have read the CPA reservation policies and will abide by them. If food/drink served: I have read the University Food Services Catering polices and will abide by them".

For reservation information, please contact Adam Knobloch (knobloca@etsu.edu).