Reserve Space on Campus or Schedule an Event

Reserve Space or Schedule Events on Campus

Reserve a Culp Student Center Location or Culp Outdoor Space:

Please select your classification below:
(The classification you select will link you to the correct Reservation Form to submit)

For additional information, contact the Student Center Office:
Event Coordinator  studentcenter@etsu.edu | 423-439-6633

Reserving Other Spaces on Campus:

Academic Room Reservations

Athletic Space Reservations

Campus Recreation Facility Reservations

Martin Center for the Arts Reservations

Reece Museum Reservations

Residence Hall Spaces

Sherrod Library Reservations

Non-Affiliated groups and individuals desiring to host multi-day events and/or complex events using multiple facilities on campus should start by contacting Camps and Conferences/Space Management staff at 423-439-7103 or edwards@etsu.edu

FAQs for Culp Center Reservations 

• How long will it take for my reservation to be approved?

  Culp Center reservation requests are looked at daily during normal business hours. (Monday - Friday, 8am - 4:30pm)
  

  If you submitted a reservation request after buisness hours your request will be reviewed once our office is open in the order it was received.  

• Do I have to pay for my reservation?

  Student Organizations and Departments: all Culp Center spaces are free of charge. (unless your event incurs a no show, clean up, reset, or in some cases overtime fees: see Labor Service Fee Schedule)
  

  Non-Affiliated groups and individuals: please reference the Facility Use Schedule located on our website under Policies, Fees, and Forms. 

• How do I cancel my reservation?

  All reservations not cancelled properly will be subject to a $10 no show fee (non-affiliated will be subject to 20% - 30% of rental fee)

  Please call 423-439-6633 or email studentcenter@etsu.edu to cancel your reservation.

• What resources are offered for my reservation?

  FREE Resources for Student Organizations & Departments:

  • Chairs, tables, staging arranged as requested 
  • Use of sound reinforcement systems
  • Use of special lighting systems
  • Use of audio/visual equipment - decible (Db) sound for indoor is a maximum setting of 70 and outdoor is 90
  • Access to local phone, campus video, and campus digital network services
  • Full food catering services through Sodexo (charges apply)
  • Support of the Technical Services staff if needed
  • Public Safety support (charges apply)
  • Physical Plant support if needed
  • Information Technology support if needed
    
    

  Non-Affiliated groups and indivduals: will be charged for the above resources. Please reference the Audio Visual Services & Equipment Fee Schedule and Labor Service Fee Schedule located on our Facility Use Fees page. 

• What are Set-Up & Break-Down Times?

  Set-Up Time: if you require access to the space prior to the event start time. (ex: putting up decorations, getting materials ready, ensuring catering is set up properly, etc.)
  

  Break-Down Time: if you need extra time after your event end time. (ex. to clean/reset room, to allow time for meeting attendees to gather their items to leave, if you had a catering order that had items that needed to be picked afterwards, etc.)

• How do I request tables/chairs/trash bins for events located in Culp Center Outdoor spaces?

  For ETSU Students & Faculty/Staff ONLY

  You will need to submit a work order through ETSU Facilities.

  Work Order Request Form 

• How do Faculty/Staff Log into 25Live?

  Faculty/Staff will utilize their ETSU credentials (do not enter “@etsu.edu” in your username).