Non-Exempt Employee Information

Voyager

Transition Information

 

Leave requests and balances transition information

Visit the all employee training and resources page for reminders about timesheets, hours worked, leave requests, and leave balances transition information.

TIME ENTRY

  • Web clock is optional: While daily web clock use is still encouraged, it is not required. Non-exempt employees may choose to use the web clock or enter hours worked directly in Voyager, similar to TRS time entry. All hours worked must be entered by the pay period end date (see pay schedule below).
  • Accurate time tracking is required, which is consistent with current practice and federal law. 
  • The Voyager mobile app remains available for those who prefer to manage hours on the go – regardless of which timekeeping entry method the employee chooses. 

Time Entry Guides and Videos

View Web Clock FAQs

Pay Schedule  

The biweekly pay schedule for the remainder of 2025 is now available.

  • July-December 2025 Biweekly Pay Schedule
    Pay Period Begin Pay Period End Payroll Date
    7/1/25* 7/12/25 7/18/25
    7/13/25 7/26/25 7/31/25
    7/27/25 8/9/25 8/15/25
    8/10/25 8/23/25 8/29/25
    8/24/25 9/6/25 9/12/25
    9/7/25 9/20/25 9/26/25
    9/21/25 10/4/25 10/10/25
    10/5/25 10/18/25 10/24/25
    10/19/25 11/1/25 11/7/25
    11/2/25 11/15/25 11/21/25
    11/16/25 11/29/25 12/5/25
    11/30/25 12/13/25 12/19/25
    12/14/25 12/27/25 1/2/26

    *Since employees will receive pay for June 30 on their June monthly pay check, their first biweekly pay check will begin on July 1.

 

Benefits Deductions Information 

Some deductions will be pulled from every check while others will be divided over 24 checks.

For 2025, there are no months with three biweekly pay dates so there are no benefit-free checks.

Any deduction listed as being withheld from every check may require changes to be made in Voyager or the appropriate system (see examples under Deduction Action Examples below). 

  • Summary of deductions to be withheld
    Deduction  Withheld 
    401k/Roth/457  every check 
    403b pretax  every check 
    401k Loan  every check 
    Garnishment/Child Support  every check 
    Retirement  every check 
    Charitable Giving  Divided Over 24 checks 
    Flexible Spending  Divided Over 24 checks 
    HSA (Health Savings Account) Divided Over 24 checks 
    Heath/Dental/Life Insurances Divided Over 24 checks 
    LTD (Long-Term Disability) Divided Over 24 checks 
    Vision  Divided Over 24 checks 
    Miscellaneous:   
    Foundation  Divided Over 24 checks 
    Athletic Tickets  Divided Over 24 checks 
    CPA fee  Divided Over 24 checks 
    ID Bucs  Divided Over 24 checks 
    TSEA dues (Tenn. State Employees Association - University School) Divided Over 24 checks 
    TEA dues (Tenn. Education Association - University School) Divided Over 24 checks 
    AR deduction  Every check 
    Parking  Divided Over 24 checks 
    Sodexo Meal  Divided Over 24 checks 
    Path2College Divided Over 24 checks 
    Child Renaissance Camp  Divided Over 24 checks 
    Clinic  Every check 
    Martin Center  Divided Over 24 checks 
    Miscellaneous  Every check 

 

Deduction Action Examples

The following examples are corrected from a May 7, 2025, communication to campus. The most accurate information is below.

  • Split Deposits. Employees with multiple direct deposit allocations do not need to take any action. The fixed dollar amounts currently selected will be automatically adjusted to align with the new biweekly pay schedule. Please refer to the tables below for examples.
Monthly Current Allocation (12 pays)

 Biweekly Allocation (26 paychecks)
$100 $46.15
Semimonthly Current Allocation (24 pays) Biweekly Allocation (26 paychecks)
$100 $92.31
  • Other Pay Deductions. ETSU will automatically adjust other pay deductions, such as HSA or FSA, for employees. No action is required from employees regarding these adjustments. 
  • Additional Tax Withholdings Allocation (W-4). Employees with extra withholdings do not need to take any action. The fixed dollar amounts currently selected will be automatically adjusted to align with the new biweekly pay schedule. 

 

Additional Information

June Bonuses 

June bonuses ($500) will be awarded only to regular full-time employees. 

  July Longevity Pay 

For non-exempt employees with a July longevity date, longevity pay will be issued as a lump sum in the first July paycheck (July 18). In August and beyond, all longevity will be paid in the pay period in which your anniversary date falls.