Human Capital Management

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The Voyager HCM solution will replace functionality within ETSU’s current Human Resource systems with a cloud-based integration solution designed to improve employee engagement and the hiring process. HCM stands for Human Capital Management and it covers functionality such as recruitment, onboarding, benefits, time and labor and learning.

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IMPACTS

Voyager’s Impact on Human Resources activities and the ETSU campus community:

• Real-time data: Voyager will allow everyone to get their HR and financial data in real-time; no more waiting for reports to be updated.
• Role-driven access: Security and access to the HR and Financial systems will be driven by the position (not the person); this means employees will get the access they need the day they are seated in the role!
• Employee self-service: Employees will use Voyager to access pay slips, W2 forms, and review personal profile information.
  
  

 

Voyager Cutover dates

A cutover plan is essential because it helps minimize disruption and contributes to a successful transition. Our cutover plan is part of many efforts to reach a successful go-live. Please see below for key Business & Finance and HR dates to know. This information is also posted on the Human Resources page within the Voyager website. Unless otherwise specified, the cutoff for every date listed below is 4:30 pm.

To view additional non-Voyager related Fiscal Year End dates, you can also visit the Financial Services/Comptroller page.

Activity	Date
eBucs: Purchase Orders (including Travel and all Reimbursement Forms) Freeze Date	6/2/2025
FYSA (Fiscal Year Salary Allocation) Form Request Deadline	6/10/2025
Banner: New Grant Agency Cutoff	6/13/2025
FYSA Form Received by Payroll Deadline	6/13/2025
eBucs: Contracts Completed Deadline	6/16/2025
eBucs/Banner: Invoice Entry Freeze Date	6/20/2025 - Noon
Cutoff for New Sponsored Awards and Existing Award Modifications (Sponsored Billing Cutoff as of 5/31)	6/20/2025
Banner: Disbursements for Students Cutoff	6/20/2025
Banner: Accounts Receivables (and Receipts) Cutoff	6/25/2025
TRS: Final Day for Employees to Enter Leave and Hours Worked (cannot enter Leave in Voyager until 7/7/2025)	6/27/2025
Voyager: Non-exempt Employees Begin Entering Time	7/1/2025
Voyager: Employees Begin Entering Absences	7/7/2025
Voyager: First Biweekly Payroll Paid	7/18/2025
Voyager: First Monthly Payroll Paid	7/31/2025

Temporary Hiring Pause and HR Process Adjustments

To facilitate the implementation of the new Voyager ERP system and the updated classification and compensation plan, there will be temporary adjustments to certain processes.

New Hire Start Date Pause: May 15 – June 30 
ETSU is adjusting its schedule of allowable start dates for new hires by implementing a temporary pause on employee start dates from May 15 through June 30. During this period, new hires will not be permitted to begin work except in rare emergency circumstances. Requests for any exceptions must be submitted to HR and approved by the Office of the President. This pause does not apply to hiring adjuncts, graduate assistants, or temporary positions needed for summer activities such as camps, conferences, etc. 

Expanded Onboarding Opportunities Before May 15 
To accommodate hiring needs ahead of this pause, additional onboarding dates have been added for this spring: 

• April 21 
• April 28 
• May 5 
• May 12 

ETSU’s regular onboarding schedule will resume on July 1. 

Hiring Activities May Continue 
Although start dates are paused, it is important to note that hiring processes will continue during this time. Positions may still be posted, candidates reviewed and interviewed, and job offers extended. The only adjustment is the hiring start date. 

Temporary Hold on HR Actions 
Additionally, between May 15 and June 30, HR will not process any new requests for the following: 

• Critical salary enhancements 
• Promotions 
• Stipends 
• FTE changes 

Job audits will also remain paused until after July 1. Requests for any of the above processes may be submitted, but they will be held for processing until after July 1.  

Please contact the Office of Human Resources (hr@etsu.edu) with questions.

 

BIG WINS

More information about these wins can be found in the Voyager Town Hall recording, starting at the 10:20 timestamp.